1. Login to your QuickBooks file.
2. In the upper right-hand corner, click the gear symbol and select “Recurring Transactions”

1. To the right of the vendor you would like to add a bill for, select “Use”.

1. First enter the bill/invoice date and due date.

1. Enter the Bill/Invoice # if there is one. (Check with your accounting team for what they would like used here in the event a bill comes with no due date or invoice number)

1. Enter the amount of the bill.

1. If there are pass thru items, to the right of the GL (whichever GL you would like to use), enter the amount to be passed thru.

1. Select the checkbox under “Billable.”

1. Under “Customer” find the agent you would like to invoice for this amount.

1. Continue the process for any additional agents receiving pass thru charges.

 

1. Once finished allocating the bill, select the gray “Save” option.

 

1. If you have made changes to the template, like adding additional pass thru items, click the gray “Save” button twice. Quickbooks will ask you if you would like to save the changes to the template. Choose yes if you would like these same GLs to appear the next time you open this template.

 

1. Once you have update/saved changes to the bill, you should see a button appear that says “Make Payment.” Click this button.

 

1. Select the correct bank account that the payment will be coming out of. Then select the “Print Later” checkbox. Then click the green “Save and close” button.

1. Note: You should now be able to view the bill you created under that vendor.

1.  Note: You should also see any amounts you passed thru on that agent’s customer file.

1. When you are ready to process the payment of the bill, go to the + sign in the upper right corner of Quickbooks. Select “Print Checks”.

1. Here you will see a list of the bill payments you have queued up. Select the bill you are ready to print a check for/ACH/EFT. Select the account you would like the payment to come out of. Then click the green “Preview and Print” button.